The working world is evolving rapidly. More flexible working models and the ability to work from anywhere have long been a reality for many companies. These concepts help to meet employees’ expectations of employers today. At the same time, this flexibility brings with it new challenges, particularly in terms of availability and collaboration.
This is where Hostpoint comes in, with a new feature in E-mail & Cloud Office: the autoresponder for automatic and recurring out-of-office notifications. The practical feature supports efficient communication and saves time by making it easy to manage regular absences.
The challenge: transparent communication in day-to-day work
Transparent planning is particularly important for part-time employees with regular, fixed days of absence – such as certain days of the week when they are always out of the office or at training sessions. Fixed working-from-home days, training sessions and focus days increase the need for proactively communicating availability in calendars and making clear arrangements.
The solution: Hostpoint’s autoresponder
Setting up automatic e-mail responses manually every week is not very efficient. The new autoresponder for E-mail & Cloud Office from Hostpoint allows employees to set up automatic out-of-office notifications flexibly and repeat them regularly. In this way, certain days or periods can be covered with a pre-formulated response – for example, for employees working part-time or remotely or for regular training days.
For example, if an employee attends training every Wednesday or works part-time, the autoresponder automatically informs the sender of their next availability. This small but effective automation creates transparency for colleagues and customers and keeps communication flowing.
Scheduling and activating automatic responses for specific days of the week is a breeze with our Support Center guide.
Additional benefits of E-mail & Cloud Office for collaboration
Hostpoint’s comprehensive E-mail & Cloud Office solution also offers a range of other features that make everyday work much easier:
-
Document collaboration: Employees can work together on texts, spreadsheets and presentations in real time directly in their browser. If an earlier version of a file is required, the included version history can be used. Tasks can be created in employees’ own to-do lists and easily assigned to the appropriate people. This saves time and improves collaboration, particularly for companies with a remote working model.
-
Calendar and appointment management: Cloud Office’s integrated calendar makes it easy for everyone to see teams, absences and appointments. This central overview supports planning and coordination, especially for flexible working models and hybrid teams.
-
Integration: Cloud Office makes it easy to integrate your favorite applications via CalDAV or CardDAV. This gives you the convenience of continuing to use your operating system’s calendar.
-
Generous drive storage: The Drive solution included in E-mail & Cloud Office provides generous storage space with up to 250 GB depending on the package and can be expanded to up to 2 TB. All important files are secure and can be accessed and shared at all times via download link or e-mail. The access authorization manager is used to define who can view and edit the data.
-
Data protection: Data storage in Switzerland ensures that all documents and files are stored securely and meet the highest data protection standards. Especially for companies that frequently work with sensitive information, this is often an indispensable benefit.
-
Swiss solution: Hostpoint stands for top quality and reliability “made in Switzerland.” Your data is stored securely in Switzerland, and the support team based right here speaks your language. Cloud Office is an ideal choice for companies that value data protection and local proximity.
Over 750,000 e-mail addresses, well over 300,000 websites and online shops, and over a million domains already place their trust in Hostpoint. With this experience and ongoing development, we offer a secure and powerful platform that meets the highest standards.
Efficient communication for modern working models
With its autoresponder and other features, E-Mail & Cloud Office from Hostpoint offers a comprehensive toolbox that makes day-to-day work much easier. Flexible communication and data security are key elements that companies and employees need in a hybrid working environment.
Take the opportunity to support your team optimally with automated out-of-office notifications, transparent appointment management and secure document handling. If you still have any questions about Cloud Office features or services, our support team will be happy to assist you in your own language by e-mail at support@hostpoint.ch or by phone on 0844 04 04 04 from 8 am to 6 pm, seven days a week.
